I have been trying to choose an information collector and organiser for the last few weeks. There are quite a few available for the Mac and I thought I would write about how I came to my final decision.
What exactly is an information organiser? Basically it is an application that can collect and store pieces of information as notes. Little bits of text, web page archives, snippets from a web page, photos, PDFs, all sorts. These applications are enormously versatile with as many uses as there are users.
What do I need it to do?
I have three main uses.
- I want to be able to store little snippets of text, such as a reference number for something I just bought online. The type of things I could write in a notebook but could more quickly add to the computer if I’m already sitting here.
- I buy loads of stuff online. Almost everything except groceries. (And the only reason I don’t do that is because the service isn’t available where I live.) When I’m researching something I want to buy I want to keep track of all the items I’m considering. For example, last week we bought a new TV. (It’s not arrived yet but that’s a whole other story!) I looked at multiple websites comparing plasma and LCD, features and cost. I could have bookmarked each page (or kept multiple tabs open) but I would have ended up with a large number of pages, flipping back and forth all the time. Instead, it is much easier to save relevant snippets of each webpage (or sometimes an archive of the whole page). I want to be able to save web archives, with a link to the original page and have the ability to add my own comments.
- I need to keep track of reading material I use for work. I read a number of online journals and websites and need to record and archive anything I have read – a mixture of web archives, bookmarks and PDFs. They need to be kept well organised – I have an annual appraisal where I have to present evidence of what I have read with comments that I may have added.
Features I consider important
- Add a URL or web clipping with only one mouse click (or an easy keyboard shortcut)
- Preview a web archive or PDF within the application
- Tags for organisation
- iPhone or web access (only necessary to access my reading material at work)